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10 Things To Check Before Buying or Leasing Your Next Office Printer


 

Do you often find yourself thinking about why your office doesn’t have a high-quality printer? What if we tell you that it is entirely possible to get a printer for your office with just the click of a button? Yes, buying printers can be that simple. In fact, there are several brands that sell printers just for offices with various configurations and pricing options. If you own an office or a small business, then this article will help you understand what to consider when buying a printer for your office.

Know your needs

When you’re buying a printer, it is important to first understand your needs. Printer buying is not an impulsive decision and it’s important to understand your business needs before you make a purchase. Ask yourself these questions before you buy a printer - What is the total number of pages you print every month? Do you print in colour or in monochrome? Do you need a printer that can scan and copy documents? What kind of printing material do you print on the most? What is the size of paper you use the most? Do you need a high-speed printer for your office? These questions will help you understand your business needs. Once you know your business needs, it will be easier for you to find the right printer for your office.

Check the printer’s durability

If you’re planning on buying a printer for frequent use, then you should always check its durability. Printer brands often display the printer’s duty cycle percentage on the product description page on their website. This percentage indicates how many pages the printer can print before it needs to be cleaned or maintained. So, if you plan on printing hundreds or thousands of pages every month, then make sure the printer you’re buying has a higher duty cycle percentage. Always check the printer’s paper tray capacity. If you’re planning on printing several hundred pages every month, then make sure the printer has a large paper tray capacity so you don’t have to refill the tray often. Also, if your printer needs to be connected to a computer or a laptop, then make sure it has a long USB cable. This will make it easier for you to connect the printer to your computer.

Check printer resolution and colour quality

There are many people who make the mistake of assuming that printers with higher resolutions produce high-quality output. Although higher resolution printers produce better quality images, it does not necessarily mean that these printers are ideal for office printing. There are many other factors that affect the quality of printed output. One of the most important things that determine the quality of printed output is the printer’s resolution. While the resolution of a printer can be as low as 300 dpi, the standard resolution for most office printers is 600 dpi.

Research printer brands

When you’re buying a printer, you will come across several printer brands. While there are many brands to choose from, not all of them are reliable. Before buying a printer for your office, it is important to conduct research on different brands and their printers. This will help you understand the strengths and weaknesses of different printer brands. While researching printer brands, you should look at their customer reviews on third-party websites like Cnet and Amazon. You can also visit online communities like Quora and Reddit to talk to other people who own these printers. This will help you understand the advantages and disadvantages of different printer brands. Another thing you should do when researching printer brands is to look at their product specifications. This will help you understand what features are available in different printer models. Also, make sure you look at the total cost of ownership of different printer models. This will help you understand how much money you will have to spend on the printer over time.

Look at the printer’s specs and features

Once you’re done researching printer brands, it’s time to look at the specifications of different printer models. While printers are usually available in several configurations and price points, you should always go for the highest configuration possible. This will help you get the best value for your money. When you’re looking at the specifications of different printer models, you should always check the printer’s resolution and colour quality. You should also look at the printer’s paper tray capacity and connectivity options. Make sure the printer model you’re buying supports the type of paper you print the most.

Think about the printer’s ergonomics

Another thing you should always keep in mind before buying a printer for your office is its ergonomics. If you spend long hours working with the printer, then you should always look for a printer with ergonomic design and features. This will help you prevent injuries and hand pain. While purchasing a printer, you should always look for one with a large paper tray and a large touchscreen panel. This will make it easier for you to pull out printed sheets and navigate through the printer’s touchscreen panel. If you’re buying a printer for people who spend long hours working in an office, then you should always consider these factors.

Check for warranty and warranty details

Another important thing you should always check before buying a printer for your office is its warranty. While buying printers online, it is important to look for the warranty details in the product description page. Most big brands offer a one-year warranty on their printers. If you’re buying a printer from a local store, then ask about the warranty details before you make the purchase. This will help you save money in case something goes wrong with the printer. Make sure you keep the receipt of the printer and have the serial number handy. This will make it easier for you to claim warranty in case there is an issue with the printer.

Decide on a budget and find out the total cost of ownership

Once you’re done buying a printer, it’s important to remember to look at the total cost of ownership. This is because a printer is an investment that you will have to make once in your lifetime. So, it’s important to calculate the expenses that come with buying and maintaining a printer. There are many websites where you can calculate the total cost of ownership of different printers. When you’re calculating the total cost of ownership of different printer models, you should always take note of the costs associated with buying the printer, maintenance, and the impact the printer will have on your electricity bill. Once you’ve calculated the total cost of ownership of different printer models, you’ll come to know which printer is the best value for money.

Finally

Now that you know everything about buying a printer for your office, it’s time to take action. However, before you make a purchase, make sure that the printer you’re buying suits the environment you’re working in. This will help you use the printer for a long time. Buying an office printer can be a daunting task, but if you follow the tips mentioned in this article, it will become much easier for you.